South Carolina Business Opportunities
Published by Division of Procurement Services - Delbert H. Singleton, Jr., Division Director
Ad Category: Sole Source and Emergency
Ad Start Date: August 11, 2020
Title: INTENT TO AWARD WITHOUT COMPETITION ****revised submit date 1/5/2021 to end ad from appearing in SCBO***
Purchasing Agent/Entity: Winthrop University
Bid/Submittal Due Date: January 4, 2021 - 12:00am
Description:

Winthrop University (Winthrop) issued solicitation 5400019300 and received no responses; therefore, in accordance with Section 11-35-1560(A) of the SC Consolidated Procurement Code, it is the intent of Winthrop to award a sole source contract in accordance with Regulation 19-445.2105 (B)(5) where the item is one of a kind for Softdocs, Inc., Doc e Serve Platform for the University’s existing Enterprise Resource Planning (ERP) system based on the following:

  1. Softdocs is the only provider whose system fully integrates with Winthrop’s ERP and functions within Winthrop’s current network and computing environment. The solution retrieves raw data from the ERP, processes the data through a form design module, and produces both physical output via networked printers and digital output via email;
  2. Softdocs is the only solution meeting the required standards and integrates with the existing ERP as follows: 
    1. Integrates with the University’s on-premise hardware (physical or VMware). On premises hardware only. No cloud-based or developer-hosted solutions permitted.
    2. Provides the ability to create form templates and map data streams with floating blocks of text.
    3. Provides the ability to merge multiple documents into a single file.
    4. Provides ongoing support for three specific forms in the Banner system that are periodically updated by Ellucian. Works with Ellucian prior to the software updates being loaded in the University’s Banner system to confirm that the new versions are compatible with the developer’s solution.
    5. Processes, formats, and delivers print jobs from Ellucian Banner to a networked printer with current Windows drivers.
    6. Allows for the optional delivery of formatted content via email.
    7. Provides POSPAY reconciliation processing.
    8. Provides the ability to create recurring and ad-hoc reports such as transaction summary reports.
    9. Provides an intuitive user interface for system administration (management of the system itself) as well as for form designers (creating/modifying forms).

Estimated Contract Value: $ 74,000 for a five year period.

PROTESTS If you are aggrieved in connection with the award of the contract, you may be entitled to protest, but only as provided in Section 11-35-4210. To protest an award, you must (i) submit notice of your intent to protest within five (5) business days of the date the award notice is posted, and (ii) submit your actual protest within fifteen days of the date the award notice is posted. Days are calculated as provided in Section 11-35-310(13). Both protests and notices of intent to protest must be in writing and must be received by the appropriate Chief Procurement Officer within the time provided. The grounds of the protest and the relief requested must be set forth with enough particularity to give notice of the issues to be decided.

Any protest or notice of intent to protest must be addressed to the Chief Procurement Officer, Information Technology Management Office, and submitted in writing (a) by email to: protest-itmo@itmo.sc.gov or

(b) by post or delivery to: 1201 Main Street, Suite 600, Columbia, SC 29201.

Unless otherwise suspended or canceled, Winthrop will enter into a contract for these services. Contractor should not perform work on or incur any costs associated with this notice prior to the receipt of a purchase order. Winthrop assumes no liability for any expenses incurred prior to issuance of a purchase order.

Solicitation #: n/a
Direct Inquiries To: Michael Cupp
Buyer Phone#:
Buyer Email: Cuppm@winthrop.edu
Full Details / Download: n/a
South Carolina Business Opportunities • SCBO Team • 1201 Main Street, Suite 600 • Columbia, SC 29201
803-737-0600 • scbo@mmo.sc.gov • https://scbo.sc.gov • https://procurement.sc.gov
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