CANCELED

In accordance with §11-35-1560 (A) of the SC Consolidated Procurement Code, it is the intent of Winthrop University (Winthrop) to award without competition a sole source contract in accordance with Regulation 19-445.2105 (B) (5) where it is determined the Dynamic Forms application powered by Next Gen as being the sole provider qualified to deliver an integrated “forms/signature” platform compatible with and integrated to Winthrop’s existing Scholarship Management platform meeting federal Title IV financial aid regulations.

COVID-19 has magnified Winthrop’s deficiencies in relying on paper forms and actual signatures. Without an electronic form process that meets federal regulations, Winthrop has created unintentional barriers to recruitment and retention. Dynamic Forms powered by Next Gen is a hosted electronic forms and workflow application. End Users (students/parents or other campus departments) enter data and electronic signatures into online forms compliant with federal Title IV financial aid regulations. Winthrop staff view and process these forms/signatures and directly move these documents into imaging systems. The form automatically flows to the next individual to sign (e.g. student to parent).

Next Gen’s Dynamic Forms application provides:

· Non-technical forms creation, no programming experience required.

· Allows users to build forms that look like paper forms, not web forms.

· Smart forms – ability to customize user experience with if/then logic.

· Ability to attach documents.

· Single Sign on Authentication. Pre-fill form fields from data from Banner (e.g. student’s name).

· Ability to view history of forms.

· Ability to extract data to excel or push automatically into imaging system.

· Unlimited College License and unlimited signatures.

ESTIMATED TOTAL POTENTIAL VALUE:  $50,000

ESTIMATED CONTRACT PERIOD:  

Dynamic Forms: 01/28/2021 – 01/27/2022 with option to renew 4 additional 1 year terms

QUESTIONS/RESPONSES: Shall be addressed to the email address of the Procurement Officer indicated above.

PROTESTS If you are aggrieved in connection with the award of the contract, you may be entitled to protest, but only as provided in Section 11-35-4210. To protest an award, you must (i) submit notice of your intent to protest within five (5) business days of the date the award notice is posted, and (ii) submit your actual protest within fifteen days of the date the award notice is posted. Days are calculated as provided in Section 11-35-310(13). Both protests and notices of intent to protest must be in writing and must be received by the appropriate Chief Procurement Officer within the time provided. The grounds of the protest and the relief requested must be set forth with enough particularity to give notice of the issues to be decided.

Any protest or notice of intent to protest must be addressed to the Chief Procurement Officer, Information Technology Management Office, and submitted in writing (a) by email to: protest-itmo@itmo.sc.gov or

(b) by post or delivery to: 1201 Main Street, Suite 600, Columbia, SC 29201.

Unless otherwise suspended or canceled, Winthrop will enter into a contract for these services. Contractor should not perform work on or incur any costs associated with this notice prior to the receipt of a purchase order. Winthrop assumes no liability for any expenses incurred prior to issuance of a purchase order