Notice End Date: March 2, 2023

Vendor Name: Hoffman Mechanical Solutions, Inc.

Contract Amount: $64,950.00

Agency Procurement Manager: Tripp Clark

Agency Procurement Manager Email: clarkhc@dhec.sc.gov

Agency Procurement Manager Telephone#: (803) 898-3485

The Agency hereby provides notice that it entered into an emergency contract per S.C. Code Ann. §11-35-1570 with Vendor for the following supplies, services, information technology, or construction:

Install and rent a 30-ton chilled water air handling unit in the mechanical room at DHEC's location at 301 Gervais Street, Columbia, SC.  On December 24, 2022 the chilled water coil on the fourth floor air handler at DHEC’s 301 Gervais Street location froze and burst flooding the lower three floors of the building. The part needed to repair the unit is a custom item and is unavailable for an expected 6 months. Without this repair, the 4^th floor has heat but no cooled air.  The rental and installation of a temporary unit to serve until repair parts could be obtained was solicited competitively using a RFQ, but award under that RFQ could not be made because all offers received exceeded the $50,000 RFQ limit.  A new solicitation would require several more weeks as warmer temperatures are approaching.  The fourth-floor temperatures are routinely exceeding 80 degrees many afternoons and the building usually runs about 10 to 15 degrees above outside air, with even warmer temperatures predicted and expected in the days and weeks ahead.  This Emergency Procurement is being awarded to the lowest priced responsive and responsible offer received in response to RFQ 5400024770.

Agency's justification for this emergency procurement may be viewed or obtained at: Agency Procurement Manager (Listed Above)

PROTESTS:
Any actual or prospective bidder, offeror, contractor, or subcontractor aggrieved in connection with the intended award or award of this emergency contract, shall notify the appropriate chief Procurement officer in writing of its intent to protest within five (5) business days of the date this notice is posted. Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of this emergency contract and has timely notified the appropriate chief procurement officer of its intent to protest, may protest to the appropriate chief procurement officer in the manner set forth below within fifteen days of the date this notice is posted; except that a matter that could have been raised as a protest of the solicitation may not be raised as a protest of the award or intended award of a contract.
A protest must be in writing, filed with the appropriate chief procurement officer, and set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. The protest must be received by the appropriate chief procurement officer within the time provided above. Days are calculated as provided in S.C. Code Ann. § 11-35-310(13).

Any Notice Of Intent To Protest And Protest Must Be Addressed To: State Engineer
Procurement/Project Name: Install rental 30 ton water source AHU fourth floor equipment room
Procurement/Project Number: 40058276