Notice End Date: June 2, 2023

Vendor Name: Dairy Herd Improvement Association

Contract Amount: 200,000.00

Agency Procurement Manager: Myrtle deWerdt

Agency Procurement Manager Email: bidsubmissions@doc.sc.gov

Agency Procurement Manager Telephone#: 803-896-8533

The Agency hereby provides notice that it intends to enter into a sole source contract per S.C. Code Ann. §11-35-1560 with Vendor for the following supplies, services, information technology, or construction:

This is a (1) year Sole source with (4) automatically renewable (1) year Terms for a potential of (5) Years

Initial Term: 06/02/2023 – 06/01/2024   Potential Term: 06/02/2023 – 06/01/2028

 

The South Carolina Department of Corrections intends to Award a Sole Source to Dairy Heard Improvement Association (DHIA) for the procurement of the sampling services ensuring the SCDC ‘s dairy operations are able to continue meeting the state and federal guidelines for Grade A dairy operations.

 

(DHIA) is a national association which has affiliate members throughout the United States.  Each of these members is assigned to a specific region of the country utilizing state boarders as the point certain for providing services to interested dairymen.  The member which services South Carolina is the United Federation of DHIA’s, 6580 Valley Center Drive Bay 161, Radford, Virginia 24141.  Under the agreement with National DHIA, there are no other members permitted to sell services within the states of South Carolina, North Carolina or Virginia.

Monthly services include confirming daily milk weights, sampling each cow’s milk for somatic cell (SCC), percent milk fat and percent protein. Other sampling services are provided on an as requested basis.  Entire herd profile is contained in a DHIA proprietary herd management software (PCDART).  The database which the software utilizes is maintained on an on-farm computer but cannot be accessed without regularly using this testing service.  The software requires daily on-farm data entry and report generation, as well as updates with the most recent results of each “test day” after processing. 

In addition to the multitude of daily on farm management decisions, the resulting information compiled for each animal ensures that the dairy is able to continue to meet the state and federal guidelines for a Grade A Dairy Operation.  This data is also transferred directly to the United States Department of Agriculture for use in commodity reporting, genetic evaluations and advancement of the dairy cow. 

 

Agency's justification for a sole source procurement may be viewed or immediately obtained at: Web Address Where Item Is Posted
URL To View Justification: https://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400025388

PROTESTS:
Any actual or prospective bidder, offeror, contractor, or subcontractor aggrieved in connection with the intended award or award of this sole source contract, shall notify the appropriate chief Procurement officer in writing of its intent to protest within five (5) business days of the date this notice is posted. Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of this sole source contract and has timely notified the appropriate chief procurement officer of its intent to protest, may protest to the appropriate chief procurement officer in the manner set forth below within fifteen days of the date this notice is posted; except that a matter that could have been raised as a protest of the solicitation may not be raised as a protest of the award or intended award of a contract.
A protest must be in writing, filed with the appropriate chief procurement officer, and set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. The protest must be received by the appropriate chief procurement officer within the time provided above. Days are calculated as provided in S.C. Code Ann. § 11-35-310(13).

Any Notice Of Intent To Protest And Protest Must Be Addressed To: Materials Management Officer