Notice End Date: May 26, 2023

Vendor Name: Alpha Vets, Inc.

Contract Amount: 104,880.00

Agency Procurement Manager: Myrtle deWerdt

Agency Procurement Manager Email: bidsubmissions@doc.sc.gov

Agency Procurement Manager Telephone#: 803-896-8533

The Agency hereby provides notice that it entered into an emergency contract per S.C. Code Ann. §11-35-1570 with Vendor for the following supplies, services, information technology, or construction:

JUSTIFICATION FOR EMERGENCY PROCUREMENT Agency: The SC Department of Corrections Emergency Vendor: Alpha Vets, Inc. Agency has contracted with or plans to contract with Emergency Vendor for the supplies, services, information technology, or construction described below per S.C. Code Ann. §11-35-1570 and S.C. Regulation 19-445.2110, Emergency Procurement. Describe the nature of the emergency condition and the resulting immediate threat to public health, welfare, critical economy and efficiency, or safety that this procurement responded to: The Cooling Tower Chiller at Tyger River Correctional Institution is malfunctioning leaving institution with no air conditioning. Description of the facts and circumstances giving rise to the above describe emergency condition and threat: Solicitation 5400025223 issued on 04/26/2023 with an award issued on 05/12/2023 to AlphaVets., Inc. The original estimate came in at $99,850 however the lowest bid received and awarded was $104,880.00. The lead time for this unit is approximately (11) weeks after a PO is issued. SCDC was informed a new funds routing must be obtained for the addition funds ($5,080.00) The Funds Routing Letter was denied by Administration and requires a do over as it is now considered a Capital Project. SCDC cannot wait on project approval, funds routing and new solicitation processing and award as we are entering into 90 degree weather. The temperatures will soon turn higher resulting in hazardous environmental indoor temperatures threating both the health and welfare of SCDC Inmates and Employees. Basis for Selection of the Vendor – include a description of competition Agency conducted or will conduct, if any, and explain why more extensive competition was/is not practical under the circumstances: Solicitation 5400025223 issued on 04/26/2023 with an award issued on 05/12/2023 Description of supplies, services, information technology, or construction: EVAPCO Model ESW4 CTI Certified induced draft counter flow evaporative closed circuit cooler capable of cooling 250 GPM

 

Agency's justification for this emergency procurement may be viewed or obtained at: Agency Procurement Manager (Listed Above)

PROTESTS:
Any actual or prospective bidder, offeror, contractor, or subcontractor aggrieved in connection with the intended award or award of this emergency contract, shall notify the appropriate chief Procurement officer in writing of its intent to protest within five (5) business days of the date this notice is posted. Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of this emergency contract and has timely notified the appropriate chief procurement officer of its intent to protest, may protest to the appropriate chief procurement officer in the manner set forth below within fifteen days of the date this notice is posted; except that a matter that could have been raised as a protest of the solicitation may not be raised as a protest of the award or intended award of a contract.
A protest must be in writing, filed with the appropriate chief procurement officer, and set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. The protest must be received by the appropriate chief procurement officer within the time provided above. Days are calculated as provided in S.C. Code Ann. § 11-35-310(13).

Any Notice Of Intent To Protest And Protest Must Be Addressed To: Materials Management Officer