Notice End Date: May 8, 2024

Vendor Name: Equifax Workforce Solutions LLC

Contract Amount: 1907206.50

Agency Procurement Manager: Brad Byrd

Agency Procurement Manager Email: byrdg@musc.edu

Agency Procurement Manager Telephone#: (843) 985-1798

The Agency hereby provides notice that it intends to enter into a sole source contract per S.C. Code Ann. §11-35-1560 with Vendor for the following supplies, services, information technology, or construction:

In accordance with §11-35-1560 (A) of the SC Consolidated Procurement Code, it is the intent of the Medical University of South Carolina (MUSC) to award without competition, a sole source contract in accordance with Regulation 19-445.2105 (B) (5) to Equifax Workforce Solutions LLC for the purchase of a five-year employment and payroll related services technology agreement.

Purpose and Objectives:

Equifax Workforce Solutions LLC is the supplier utilized by all three of The Medical University of South Carolina’s Human Resources Departments for I-9 processing of new employees, which is mission-critical to each entity’s operations. Their technology has been used by our three entities for 5-6 years now, it was integrated into our previous (PageUp) and now our current (Workday) Human Capital Management (HCM) systems that we share across the enterprise, and necessitates we align on only one I-9 processing technology.

Sole Source Justification:

All entities are currently using this software and it is fully compatible with existing equipment, all of which is required to ensure this essential business service is maintained. The integration of EWS with our HCM system brings added security and compliance to our enterprise in managing this business-critical process.

Between 2021-2023, University Human Resources had a remediation project with EWS that was a large effort by their team to ensure I-9 compliance. They loaded several thousands of I-9s for review/remediation to ensure compliance among existing staff in addition to new hires. All these I-9s are housed in EWS’ technology, and it would be detrimental to lose this information since this is a federal requirement.

Originally, three distinct MUSC affiliated entities (University, Hospital (MUHA), and the faculty practice plan (UMA/MUSCP) all contracted separately with Talx, which was later acquired by Equifax Workforce Solutions LLC (EWS).  To continue to align all MUSC with this technology as an enterprise across all three entities we will combine this into a single contract. EWS reviewed our terms and returned a discounted rate for the enterprise, provided the entities amend the existing three separate agreements to conjoin under one Master Service Agreement with the University. 

QUESTIONS: Shall be addressed to the email address of the Procurement Officer indicated below.

PROTESTS (MAY 2019): If you are aggrieved in connection with the intended award of this contract, you may be entitled to protest, but only as provided in §11-35-4210. To protest an intended award of a contract pursuant to §11-35-1560, you shall (i) notify the chief procurement officer in writing of your intent to protest within five (5) business days of the date this intent to award is posted, and (ii) if the appropriate chief procurement officer has been timely notified of your intent to protest, you may submit your actual protest within fifteen days of the date this notice of intent to award is posted. Days are calculated as provided in §11-35-310(13). Both protests and notices of intent to protest must be in writing and must be received by the appropriate Chief Procurement Officer within the time provided. The grounds of the protest and the relief requested must be set forth with enough particularity to give notice of the issues to be decided.

Any protest or notice of intent to protest must be addressed to the Chief Procurement Officer, Materials Management Office, and submitted in writing (a) by email to: protest-mmo@mmo.sc.gov or (b) by post or delivery to: 1201 Main Street, Suite 600, Columbia, SC 29201

This notice of intent is not a request for competitive proposals. Any responsible sources who wish to identify their interest and capability to provide these services must notify this Contracting Specialist at byrdg@musc.edu prior to the contact deadline: May 8th, 2024, at 12:00 AM EST. Telephone responses will not be accepted. Upon receipt of the interested parties’ notification, the Contracting Officer will determine whether to conduct a competitive procurement or proceed with sole source negotiations.

Agency's justification for a sole source procurement may be viewed or immediately obtained at: Agency Procurement Manager (Listed Above)

PROTESTS:
Any actual or prospective bidder, offeror, contractor, or subcontractor aggrieved in connection with the intended award or award of this sole source contract, shall notify the appropriate chief Procurement officer in writing of its intent to protest within five (5) business days of the date this notice is posted. Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of this sole source contract and has timely notified the appropriate chief procurement officer of its intent to protest, may protest to the appropriate chief procurement officer in the manner set forth below within fifteen days of the date this notice is posted; except that a matter that could have been raised as a protest of the solicitation may not be raised as a protest of the award or intended award of a contract.
A protest must be in writing, filed with the appropriate chief procurement officer, and set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. The protest must be received by the appropriate chief procurement officer within the time provided above. Days are calculated as provided in S.C. Code Ann. § 11-35-310(13).

Any Notice Of Intent To Protest And Protest Must Be Addressed To: Materials Management Officer