Notice End Date: September 12, 2024

Vendor Name: Parchment

Contract Amount: $92,363

Agency Procurement Manager: Kevin Finan

Agency Procurement Manager Email: kfinan@clemson.edu

Agency Procurement Manager Telephone#: 191037117

The Agency hereby provides notice that it intends to enter into a sole source contract per S.C. Code Ann. §11-35-1560 with Vendor for the following supplies, services, information technology, or construction:

Clemson requires a system to receive and manage transcript data for our primary in-state applicant pool as well as our larger out-of-state applicants pool who use the Common App as part of the admissions process. To receive and manage this high-volume of transcript data for well over 60,000+ applicants, SC State DOE awarded a contract to Parchment for their Docufide system.   Also, the over 4 million users of the Common App, use Parchment to send their official transcripts.  Clemson Undergraduate Admissions sees around 85% of our 60,000 applications coming from the Common App.   As Parchment Receive system, formerly known as Docufide, is a proprietary, customized solution, only a Parchment Receive system at Clemson would be compatible with this transcript system and meet the needs of the University.  No other system providers would have this compatibility. Docufide by Parchment, and Parchment only sells directly with no resellers or distributors. Therefore, this is a sole-source procurement.

Agency's justification for a sole source procurement may be viewed or immediately obtained at: Agency Procurement Manager (Listed Above)

PROTESTS:
Any actual or prospective bidder, offeror, contractor, or subcontractor aggrieved in connection with the intended award or award of this sole source contract, shall notify the appropriate chief Procurement officer in writing of its intent to protest within five (5) business days of the date this notice is posted. Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of this sole source contract and has timely notified the appropriate chief procurement officer of its intent to protest, may protest to the appropriate chief procurement officer in the manner set forth below within fifteen days of the date this notice is posted; except that a matter that could have been raised as a protest of the solicitation may not be raised as a protest of the award or intended award of a contract.
A protest must be in writing, filed with the appropriate chief procurement officer, and set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. The protest must be received by the appropriate chief procurement officer within the time provided above. Days are calculated as provided in S.C. Code Ann. § 11-35-310(13).

Any Notice Of Intent To Protest And Protest Must Be Addressed To: Information Technology Management Officer